Guidelines for Submitting Files

When sending your artwork to Phillips there are a few steps which will ensure that we are able to process your artwork as quickly as possible:

Laser Copy (useful but not essential)
Print off a copy of the file to be enclosed with your artwork. This will give the pre-press department a good idea of how you expect the job to look, even if it is sent after the digital files.

Sufficient Bleed
Ensure that coloured areas are at least 3 millimetres over the edge of the page.

Document Size
Check that the page size in the 'Page Setup' dialogue box matches your document size.

Scanned pictures or graphics
Scanned pictures or graphics must be at the appropriate resolution for output. They are usually best when they are at least 300dpi. If the image is text or line work than a resolution of between 600 and 1200 dpi depending on quality versus file size. At their intended size.

Image File Types
Vector images created in CorelDraw, Illustrator or Freehand should be saved as EPS/PDF files. When exporting this type of file make sure that ‘convert text to curves (or paths)’ is selected and that an image header is included. Usable file formats for importing into your documents are EPS, TIFF, JPEG, PDF. Please avoid incorporating WMF (Windows Meta Files) and embedding OLE objects - provide files separately and link rather than embedded.

Glue flaps
If possible ensure that the image areas designated for glue flaps are free from ink/ varnish. To maximise glue strength these areas should not be printed on.

The following information should be clearly labelled on your artwork:

File Name
Please state the saved file name of the jobs to be output.

Fonts
We hold copies of most fonts available, but to ensure correct output we require your printer fonts to be supplied with the artwork. Please ensure that all fonts that are used are supplied.

Type of Computer
Please specify the type of computer used to produce your job eg. Mac or PC.

Software Used
Please state the software used to generate the job and related files
eg. Indesign CS3.
If you can send us a PDF we are able to flow this easily through our system.

Software we hold
We can output from files created and saved in the following applications:
General: PDF, TIFF, JPEG, EPS (please see Image resolution and types).
PC: InDesign CS3, Illustrator CS3, Photoshop CS3, Acrobat 8, Pagemaker 7, QuarkXPress 6, CorelDraw 13, Pageplus 9, Microsoft Publisher 2007 and Microsoft Word 2007
MAC: InDesign CS2, Illustrator CS2, Photoshop CS2, Acrobat 7, QuarkXPress 6

Printing from Microsoft Word 2007. Due to the nature of this programme you may get text flow problems. Additional time may be needed to sort out text flow and converting to spot and full colour:

Proofs
Do you want proofs, if so, what type?
PDF proof – Quickest way of checking the general layout and wording etc.
Laser proof – This gives a very good indication of the general look of the job, but not totally colour accurate.
Digital proof – This gives the best indication of the general look of the job, and is colour accurate.

Virus Checks
Have the files been checked for viruses?

Make back Up Copies
Make back up copies of the file(s) so that you have a master copy should you need it.

Labels or ‘Read Me’ Files
Clearly mark your digital artwork with file name and the name of your company and the person who created it, or any comments relating to the job either as written instructions or ‘read me’ files.

Transparencies/Artwork
Ensure all necessary transparencies/artwork are delivered with clear instructions.

Folding Guide
If your item is to be folded please supply a dummy showing how the job should fold.

The information provided here is intended as a guide only. Should you require further technical help or have any questions regarding how to send your artwork, please do not hesitate to contact us and we will be pleased to assist.